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Groups

Create a group of colleagues, add members and choose group leaders.

Web app 3 min readManual for version 15.0.1 of the web app

On this page
Your groupsCreate a groupOpen a groupChange a groupGroup leadersDelete a group

A group is a fixed set of colleagues, for example your team. Group leaders can plan group reservations so the whole group sits together. You manage groups in Colleagues.

Who sees this

Groups are only available when your office uses group reservations. Anyone can create a group. Only group leaders, office managers and administrators can change a group.

Your groups

  1. Go to Colleagues.
  2. Open the Groups section. It lists the groups you are in.

If you are not in a group yet, you see No groups created yet.

Create a group

  1. In the Groups section, select the + button. The New group screen opens.
  2. Type a Group name (up to 50 characters).
  3. Under Members, select + next to each colleague you want to add. You are in the group yourself already.
  4. Select Create group.
Creating a group

The button only works when the group has a name and at least two members. If your office limits the size of groups, the maximum is shown next to Members.

You become the group leader of the new group.

Open a group

Select a group in the list. The Group screen shows its name and members. A star marks the group leaders.

A group

As a member you can only look. Group leaders, office managers and administrators can change the group.

Change a group

As a group leader you can change the group on the Group screen:

  • Rename: change the Group name.
  • Add members: select Add colleagues and add colleagues. The member count turns red when the group is larger than allowed.
  • Remove a member: select Remove from group next to the person.

Then select Save changes.

This also changes bookings

Adding or removing members also changes the group's upcoming bookings. If there are any, the app first shows which bookings change and asks you to confirm.

When you add someone to a group that already has bookings, the app asks you to choose a desk for the new member for each booking. After the first one, the app can offer to use the same desk for the rest.

If a new member could not be added to some bookings, you see Not added to every booking with the dates and why: the room was fully booked, or it was too late to reply to the invitation.

If you leave the screen without saving, the app asks whether to discard your changes.

Group leaders

A group can have more than one leader. Leaders can change the group, plan group reservations and cancel them for everyone.

  1. Open the group.
  2. Select the star next to a member.
  3. Confirm. The change is saved straight away.

Select the star of a leader to remove them as leader. They stay in the group.

  • A group always needs at least one leader. Make someone else leader first, then remove yourself.
  • Your office sets how many leaders a group can have.
  • You can only make someone leader after they have been saved as a member.

Delete a group

  1. Open the group.
  2. Select Delete this group.
  3. Confirm.

The group is removed for everyone.