Floor plan and desks
Read the floor plan, pick a desk and see who sits where.
On this page
The floor plan shows the desks of your office. You use it to pick your desk, to see which desks are taken and to find out who sits where.
Who sees this
You only see the floor plan when your office has turned it on and a room has desks on the plan. Who sits where on the occupancy map also depends on QR check-in and group reservations being used.
Pick a desk
You open the floor plan from the Reserve workspace form with Select a workplace. See Booking a workplace. The floor plan is titled Assign workplaces.
- Find a free (green) desk.
- Select it. It is highlighted.
- Select Confirm.
What the colours mean
| Colour | Meaning |
|---|---|
| Green | Free, you can pick this desk |
| Red | Taken |
| Orange | Your own desk, or the desk you selected |
| Blue | The desks of your group reservation |
| Grey | Cannot be selected here |
A desk with a plus symbol is the desk of a company medic. See Company medics.
Desks out of service
An administrator can take a desk out of service: for good, or for a while, for example during a renovation. A desk that is out of service on the day you are looking at is not drawn on the floor plan, so you cannot pick it.
- From the first day the desk is out of service, it is no longer drawn. Bookings for the days before go ahead as normal.
- A desk that is out of service for a while comes back by itself. From the day after its last day out, it is drawn again and you can book it.
- Can't find a desk you usually sit at? Look at another day to see whether it is back by then.
If you try to book a desk that is out of service on that day, you see This desk is out of service on that day. Please pick another desk. Choose another desk.
Move around the plan
- Drag with the mouse to move the plan. Use the zoom buttons or pinch on a touchpad to zoom.
- Zoom in and Zoom out zoom in and out.
- Fit to screen shows the whole floor again.
- Rotate turns the plan a quarter turn.
- Show desks appears on busy plans and makes the desks easier to see.
- If your office has more than one floor, use the up and down arrows next to Storey to change floors.
Who sits at a desk
On the occupancy map, select a taken desk to see who sits there. A card Who is at this desk opens. It shows the person and how the desk is taken, for example Checked in or Group booking.
- View profile opens the person's profile.
- View group booking opens the group reservation, if the desk is part of one.
If the person is a company medic, the card also says Company medic.
If the app does not know who sits there, the card says No details available for this desk. Email address and phone number are only shown on this card to office managers and administrators.
Workplace occupancy
On the home screen there is a button that opens a map of the office with all occupied desks. It is only there for days on which the floor plan can show something.
- Show workplace occupancy: shown today when your office uses QR check-in and no group reservations. It shows who is checked in where. Your own desk is highlighted.
- Workplace occupancy: shown when your office uses group reservations. It shows the booked desks. Switch between Morning and Afternoon at the top. It opens on the current half of the day.
Find a colleague's desk
- Go to Colleagues and open the colleague's profile.
- Select Find workplace.
- The floor plan opens with their desk highlighted.
This button is only there when the colleague has checked in today and your office uses QR codes and the floor plan.
When the floor plan does not load
- Unfortunately there is no floor plan found for your office. Your office has no floor plan. Ask your office administrator.
- Something went wrong when trying to fetch your office's floor plan. Check your connection and select Retry.