Facilities · Users, Web app

In Facilities you reserve things your office shares by the hour, such as meeting rooms, silence spaces, cars, bicycles and charging stations. You can find a free facility for a time slot, or look at the calendar of one facility.

Who sees this

Your office decides which facilities there are. If your office has none, you see No facilities available.

The facilities overview

Go to Facilities.

Use the search field to find a facility by name.
Use the type filter to show one type, for example Meeting room, Silence space, Car or Charging station.
Switch between All facilities and Now available to see only facilities that are free right now.
The dot next to each facility shows whether it is free.

Make a new reservation

Use this when you need any free facility of a type at a certain time.

Select New reservation. The New reservation screen opens.
Set the date, the start time and the end time. The buttons 30 min, 1 h, 1.5 h and 2 h set the end time for you.
If the reservation should repeat, choose how often: None, Daily, weekly or every other week.
Under Facility Type, choose the type of facility.
Select Check availability.
Under Available facilities, choose a facility.
Select Reserve.

You see Reservation made! Did you get Reservation failed! instead? Then someone may have just taken the slot. Try another time or facility.

The calendar of a facility

Select a facility in the overview to open its calendar.

Switch between Day, Week and Month.
Select Today to jump back to today, or pick a date. You can look up to six months ahead.

Reserve in the calendar

Select an empty slot, or drag over the time you need.
Optionally type a Title, for example the name of your meeting.
Check the times and select Reserve.

You can also select the orange + button in the calendar toolbar. It suggests 09:00 to 10:00, which you can change.

Change or delete your reservation

Select your reservation in the calendar.

Change: change the date or times and select Save.
Delete: select Delete and confirm.

A repeating reservation cannot be changed. Delete it and make a new one. When you delete a repeating reservation, choose This reservation, This and subsequent reservations or All reservations.

Reservations of others are read only. You see the time and who made the reservation.

Keyboard shortcuts

In the calendar of a facility you can use these keys:

Left and right arrow: previous or next day, week or month.
T: today.
D, W, M: day, week or month view.

Your facility bookings on the home screen

The My Facilities card on the home screen lists your facility bookings for the selected day. See The home screen.

Common messages

Message	What to do
Start time must be before the end time	Set the end time after the start time.
The reservation must be at least 15 minutes	Make the reservation 15 minutes or longer.
This timeslot has already been taken	Choose another time or facility.