Getting started

Why At Work shows who is at the office and lets you book a workplace for the morning, the afternoon or the whole day. You can also see where your colleagues sit, check in at your desk and reserve meeting rooms and other facilities.

This manual describes version 15.0.1 of the Web app.

This is the manual for the web app. It covers Why At Work in a browser and inside Microsoft Teams, Outlook and Microsoft 365. Where Teams works differently, this manual says so. See Why At Work in Microsoft Teams and Outlook for the full picture.

Open the app

• In a browser: go to the Why At Work address your organisation gave you.
• In Microsoft Teams, Outlook or Microsoft 365: open the Why At Work app from the apps bar. If you cannot find it, ask your administrator.

When the app starts, it first checks that your version is still supported and that it can reach the server. If not, you see a message instead of the sign-in screen. See Messages and what to do.

Sign in

You sign in with your work account. Your organisation decides which account that is, usually the one you use for email.

1. Select Login.
2. The sign-in page of your organisation opens. Sign in with your work account.
3. You return to the app and land on the home screen of your office.

If you were signed in before, the app usually signs you in by itself and you go straight to the home screen.

In Microsoft Teams, Outlook and Microsoft 365 you do not see a sign-in screen. The app uses the account you are already signed in with.

When your session expires, the app takes you back to the sign-in screen. Just sign in again.

First-time setup

The first time you sign in, the app asks for a few details. You can change most of them later.

1. Enter your First Name and Last Name (up to 50 characters each) and select Next. You cannot change your name later, so check the spelling.
2. If the app cannot tell which office you belong to, it asks you to Select your office. Choose your office.
3. Set your Preferences: the room, department and parking you usually use. These are the defaults for new bookings. See Preferences.
4. Under Shared userinfo, optionally fill in your Contact email, your Phone number and whether you are a Company medic. Everyone in your office can see this.
5. You go straight to the home screen. You can add a profile picture later on your profile.

Your working days are Monday to Friday. You cannot change this.

The three main sections

The app has three main sections:

• Home, labelled with the name of your office: your day at the office, your bookings and who is coming in. See The home screen.
• Colleagues: find colleagues and see where they are. Also your groups. See Colleagues.
• Facilities: reserve meeting rooms and other facilities. See Facilities.

Switch between them with the menu on the left side of the window. On a narrow window the menu moves to the bottom. In Microsoft Teams, Outlook and Microsoft 365 the three sections are a small switcher at the top.

Your profile, notifications and preferences are behind your profile picture at the top right of the home screen. See Your profile.

The app updates itself while you use it: new bookings, check-ins and notifications appear without refreshing. When you come back to the app after a while, the home screen jumps back to today.

Language and dark mode

The app is available in English and Dutch. It follows the language of your browser. There is no language setting in the app.

The app also follows the light or dark mode of your computer, and inside Microsoft Teams the theme of Teams. There is no separate theme setting. Times are shown in 24-hour format.