Parking and facilities

The parking overview

A parking is a parking area with a number of spaces, such as a garage or a bicycle shed. Employees book a space in the app at the offices the parking is linked to.

1. Click Parkings.

Adding a parking

Add a parking and choose straight away at which offices employees can book a space in it.

1. Click Create new parking.

2. In Name, enter: Parkeerdek Noord

3. In Number of parking spots, enter: 12

4. Click Utrecht Centraal. Click each office that uses the parking; a selected office gets a check mark.

5. Click Create.

Editing a parking

You can change the name and number of spaces of a parking and decide which offices use it.

1. Click Parkeergarage Jaarbeurs.

2. In Number of parking spots, enter: 30

3. Click Amsterdam Zuidas. An office with a check mark uses the parking; click the office again to unlink it.

4. Click Save.

Deleting a parking

You delete a parking that is no longer used from its edit window.

1. Click Gastenparkeerplaatsen.

2. Click Delete parking.

3. Click Delete. The portal asks for confirmation first.

An office's parkings

An office's Parkings tab shows which parkings belong to that office. For each parking you set here from which percentage of occupied spaces it counts as quiet or as busy in the app.

1. Click Parkings.

2. In Min Threshold, enter: 30

3. In Max Threshold, enter: 80 Below the fields you see how many spaces that is.

4. Click Save.

Viewing and adding facilities

Facilities are things employees can book in the app besides a workplace, such as a meeting room, a projector, a shared car or a charging station.

1. Click Facilities.

2. Click Create new facility.

3. In Name, enter: Belcel 2e verdieping

4. Click Silence space. Under Facility type, choose the kind of facility.

5. Click Amsterdam Zuidas. Click each office where the facility can be booked; a selected office gets a check mark.

6. Click Create.

Editing or linking a facility

In the edit window of a facility you change its name and type and decide at which offices it can be booked.

1. Click Beamer 4e verdieping.

2. In Name, enter: Beamer vergaderzaal 4e verdieping

3. Click Utrecht Centraal. An office with a check mark uses the facility; click the office again to unlink it.

4. Click Save.

Deleting a facility

You delete a facility that no longer exists from its edit window.

1. Click Laadpaal 1.

2. Click Delete facility.

3. Click Delete. The portal asks for confirmation first.

An office's facilities

An office's Facilities tab shows which facilities employees can book at that office, grouped by type.

1. Click Facilities.

A display next to a facility

Next to a facility, for example at the door of a meeting room, you can hang a display that shows whether the facility is free or in use and who booked it when. You create the display in the portal and pair the device with a code.

1. Click Vergaderzaal De Dom.

2. Click Add display.

3. In Display name, enter: Scherm gang 3e verdieping

4. Click Add display. The display is listed with the status Pending pairing.

5. In 6-character code shown on screen, enter: K7Q4MX

6. Click Pair. The status becomes Live and the display shows the facility's bookings.

7. Switch on Public access. With Public access, anyone with the screen link can view the display without logging in. The portal asks for confirmation first.

8. Click Share publicly.

9. Click Revoke. Revoke takes a display out of use, for example when the device has been replaced or lost. The device no longer shows anything afterwards.

10. Click Delete. When revoking, the confirmation button is also labelled Delete; the display stays in the list.

What the facility display shows

The facility display is a web page you open on a tablet or monitor next to the facility. No login is needed: the device is paired with a code.